Compare the Top 5 Expense Management Software in the UK

See how providers perform on ROI, user ratings and additional features to find the right software for you.

Julian, Author

Last updated: February, 2025

Providers

Features

Rating

Further info

Most Popular

Corporate cards, invoice management, payments and expense tracking.
Integrate with Xero, NetSuite, and QuickBooks.
Reduce manual work and boost productivity by 47%
Save £700 per employee yearly with a 4.5x ROI.
Monitor and approve spending with real-time budget visibility.

9.8

Visit Moss Book an intro

Moss is a complete spend management platform, offering corporate cards, invoice processing, expense tracking, payments, and automated pre-accounting.

Trusted by over 4,000 businesses, Moss reduces manual work with AI-powered automation while maintaining human oversight.

Upload spend items via mobile, receipt fetch or web, with AI-powered OCR for accurate spend categorisation. Always.

Integrate deeply with Xero, NetSuite, and QuickBooks for accurate, automated pre-accounting and real-time expense tracking.

Configure Moss to match YOUR finance team’s needs—control spending, track budgets, and reduce manual effort without changing your workflows.

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Best for businesses with 10+ employees

Up to £250k credit limits
Save on FX compared to banks (1.99%)
All-in-one solution

9.5

Visit Payhawk Request a demo

Working best for businesses with >50 employees, Payhawk’s leading expense management solution offers a wide variety of solutions to businesses that enable them to better manage their expenses, invoices and subscriptions.

One of the many benefits Payhawk offer is there host of fantastic integrations, allowing you to take advantage of their expense management suite whilst not losing connection with your existing business tools. Some examples of their integrations include:

– Xero
– Microsoft Dynamics 365
– NetSuite
– Azure
– Quickbooks
– And more!

If their existing integrations aren’t enough, Payhawk also offer the ability to customise integrations for their clients through their partner API form, meaning all businesses can be supported.

Payhawk also offer the most efficient corporate visa credit and debit cards for your business, which backed up by their powerful expense management software allows you to manage your cash flow with ease:

– Set impactful spend controls
– Real-time business spend monitoring
– Simplified bulk card management
– Create approval flows that reflect company structures

And all this is just the tip of the iceberg when it comes to what Payhawk could offer you business. Schedule a free demo today to find out how they can help your business take back control on your finances and expenses.

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UK's most trusted expense management
Control your spending for business success
Instantly sync with Xero and other tools
Trusted by 37,000+ customers

9.1

Visit Pleo Get started for free

Stop wasting time on expenses, receipts, reimbursements and invoices.

Centralise your business spending for complete financial efficiency and balance the books effortlessly with Europe’s most loved and trusted expense management platform.

Connect your tools to Pleo and simplify your workflow:

Xero and other accounting systems & ERPs
Gmail, Microsoft Outlook, Zapier and many others

For every business, at every stage. Join over 30,000 companies using Pleo every day – from professional services to software and start-ups to enterprises.

Learn more about Pleo and take the stress out of business spending

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Spend in 20 currencies with multi-currency expense cards
Generate virtual cards (compatible with Apple Pay and Google Pay)
Stay on budget with spending limits and real-time data
Allocate and request funds with tiered approvals
Integrates with Xero and Concur® Expense

9.7

Visit Equals Money Contact Sales

Equals Money makes money movement simple, join over 20,000 companies they’ve helped take control of their business expenses.

Stay on top of team spending with physical and virtual cards* and an easy-to-use online platform. Your team can request top-ups, pause their card, and check their PIN 24/7. They can also spend all over the world while you monitor their spending in real time.

You’ll get an expert account manager who works to understand your business needs, arrange demos for your team and help protect your business from volatile markets with great exchange rates on international payments.

Finance Managers stay in control by monitoring budgets, responding to requests, and adjusting permissions for users.
*Fees may apply to issue physical cards.

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Real-time spending notifications
Easy approvals: attach receipts to expenses
Expenses automatically synced with accounting software

8.2

Visit Revolut 1-month paid plan no subscription

Simplify Expenses & Boost Productivity with Revolut! Automate expense tracking, empower your team with tailored debit cards, and stay in control with real-time notifications. Spend less time on admin, more on growth.

Invite your whole team and tailor every aspect of their card access. Set spending limits, block and freeze cards, and determine how team members can spend.

Wave goodbye to missing information! Team members get instant reminders after each card transaction. Once a receipt is uploaded or forwarded via email, it’s attached to the right expense, meaning less work for you

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Gives flexibility
Keep expenses in check
Eliminate form-filling

7.8

Tide are an industry leading expense management provider that makes expense management simple, taking the stress out of your day to day with easy to learn and use software. Makin it easier than ever to manage your business finances.

Tide brings your essential bookkeeping and accounting jobs into one, user-friendly platform. Track performance with powerful reporting, manage bookkeeping and stay organised and get your taxes right first time, on time.

Tide also ensures you get paid faster, with personalised invoices. Invoice your customers straight from the Tide app, as soon as you finish the job – and get paid on time. You can also add payment links to your invoices, so your customers can pay you on the spot.

100% cash flow transparency
OCR integrations
Approval workflows

7.5

Precoro’s expense management software is a powerful tool designed to simplify the process of managing expenses for businesses of all sizes. The software is known for its intuitive interface and customizable features, making it an ideal choice for businesses looking to streamline their expense management processes.

One of the key strengths of Precoro is its flexibility, with customizable workflows and automated approval processes. The software allows businesses to create and manage expense reports quickly and easily, with options for categorizing expenses and setting spending limits.

Precoro is also known for its user-friendly interface, which makes it easy to navigate and use. The software offers a range of features, including real-time tracking, budget control, and vendor management, all designed to help businesses manage their finances more efficiently.

What is an Expense Management Software?

Expense management software is a tool that helps businesses manage and track their expenses. It can perform a range of functions, including:

Capturing receipts and invoices for expense reporting
Corporate cards with range of controls to keep track of individual & team spending
Travel expenses including mileage tracking
Tracking employee expenses and reimbursements
Automating the approval process for expense reports
Integrating with other business processes, such as accounting and payment processing
Providing real-time visibility into expense metrics, allowing businesses to make informed decisions
Ensuring compliance with corporate policies and regulatory requirements

Expense management software is particularly useful for businesses of all sizes, from small startups to large enterprises, that need to manage their expenses efficiently. By automating many of the manual tasks involved in expense management, businesses can save time and reduce errors, ultimately improving their financial performance. The software’s real-time data updates and powerful analytics also provide businesses with the insights they need to make informed financial decisions.

Editor’s Top 3

Editor's Top Pick

Take charge of your company spend. Less paperwork, but more control over spend, faster month-end, and more accurate reporting.

Visit Moss

Payhawk is the leading spend management solution for domestic and international businesses throughout Europe, the US, and the UK. Combining company cards, reimbursable expenses, accounts payable, and seamless accounting software integrations into a single product.

Visit Payhawk

Pleo is the best solution to simplify your company expenses. With a seamless set-up process you can start managing your expenses ASAP

Visit Pleo

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Compare the Top 5 Expense Management Software in the UK

What is an Expense Management Software?

Editor’s Top 3

Who we are

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