Compare the Top Expense Management Software in the UK

See how providers perform on ROI, user ratings and additional features to find the right software for you.

Julian, Author
Last updated: May, 2025
Most popular
9.8
  • Corporate cards, invoice management, payments and expense tracking.
  • Integrate with Xero, NetSuite, and QuickBooks.
  • Reduce manual work and boost productivity by 47%
  • Save £700 per employee yearly with a 4.5x ROI.
  • Monitor and approve spending with real-time budget visibility.
Visit Moss Book an intro

Moss is a complete spend management platform, offering corporate cards, invoice processing, expense tracking, payments, and automated pre-accounting.

Trusted by over 4,000 businesses, Moss reduces manual work with AI-powered automation while maintaining human oversight.

Upload spend items via mobile, receipt fetch or web, with AI-powered OCR for accurate spend categorisation. Always.

Integrate deeply with Xero, NetSuite, and QuickBooks for accurate, automated pre-accounting and real-time expense tracking.

Configure Moss to match YOUR finance team’s needs—control spending, track budgets, and reduce manual effort without changing your workflows.

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9.7
  • Unlimited users on all plans
  • Save 17% when you pay annually vs. paying monthly
  • Spend in 21 major currencies with no transaction fees using physical or virtual multi-currency expense cards
  • Instantly issue up to 200 virtual cards, compatible with Apple Pay & Google Pay, for free
  • Integrate with Xero and Concur® Expense
Visit Equals Money Book an intro

Equals Money makes money movement simple, join over 20,000 companies they’ve helped take control of their business expenses.

Stay on top of team spending with physical and virtual cards* and an easy-to-use online platform. Your team can request top-ups, pause their card, and check their PIN 24/7. They can also spend all over the world while you monitor their spending in real time.

You’ll get an expert account manager who works to understand your business needs, arrange demos for your team and help protect your business from volatile markets with great exchange rates on international payments.

Finance Managers stay in control by monitoring budgets, responding to requests, and adjusting permissions for users.
*Fees may apply to issue physical cards.

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9.5
  • 75% time saved by automating processes
  • Reporting powered by native AI chatbot
  • WhatsApp Integration
  • Instant receipt scanning
  • Automated mileage tracking
Visit Capture Expense Free Trial

Capture Expense’s expense management tool is a top-rated solution designed to simplify and enhance financial management for businesses of all sizes. Known for its user-friendly interface, Capture Expense allows businesses to efficiently track and report expenses, providing clear and comprehensive insights into their financial activities.

One of the standout features of Capture Expense is its automated receipt capture and categorization. This feature reduces the manual effort required in expense reporting, ensuring accuracy and saving time. Additionally, Capture Expense supports seamless integration with popular accounting software, facilitating smooth data transfer and further streamlining the expense management process.

Capture Expense also excels in providing excellent customer support and regular updates, ensuring that businesses benefit from the latest features and reliable assistance. With its combination of ease of use, advanced automation, and strong support, Capture Expense’s expense management tool is a highly effective solution for businesses looking to optimize their expense tracking and reporting.

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9.3
  • Up to £250k credit limits
  • Save on FX compared to banks (1.99%)
  • All-in-one solution
Visit Payhawk Request a demo

Working best for businesses with >50 employees, Payhawk’s leading expense management solution offers a wide variety of solutions to businesses that enable them to better manage their expenses, invoices and subscriptions.

One of the many benefits Payhawk offer is there host of fantastic integrations, allowing you to take advantage of their expense management suite whilst not losing connection with your existing business tools. Some examples of their integrations include:

– Xero
– Microsoft Dynamics 365
– NetSuite
– Azure
– Quickbooks
– And more!

If their existing integrations aren’t enough, Payhawk also offer the ability to customise integrations for their clients through their partner API form, meaning all businesses can be supported.

Payhawk also offer the most efficient corporate visa credit and debit cards for your business, which backed up by their powerful expense management software allows you to manage your cash flow with ease:

– Set impactful spend controls
– Real-time business spend monitoring
– Simplified bulk card management
– Create approval flows that reflect company structures

And all this is just the tip of the iceberg when it comes to what Payhawk could offer you business. Schedule a free demo today to find out how they can help your business take back control on your finances and expenses.

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9.1
  • UK's most trusted expense management
  • Control your spending for business success
  • Instantly sync with Xero and other tools
  • Trusted by 37,000+ customers
Visit Pleo Get started for free

Stop wasting time on expenses, receipts, reimbursements and invoices.

Centralise your business spending for complete financial efficiency and balance the books effortlessly with Europe’s most loved and trusted expense management platform.

Connect your tools to Pleo and simplify your workflow:
  • Xero and other accounting systems & ERPs
  • Gmail, Microsoft Outlook, Zapier and many others

For every business, at every stage. Join over 30,000 companies using Pleo every day – from professional services to software and start-ups to enterprises.

Learn more about Pleo and take the stress out of business spending

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9
  • 80% time saving in bookkeeping
  • Real-time spend tracking and bulk reimbursements
  • Seamless accounting integrations
  • 358% return on investment
Visit Soldo Get started for free

Soldo is the proactive spend management solution that frees progressive businesses to accomplish more. Over 25,000 organisations across 31 countries use Soldo to end slow, messy, and inefficient spending, bringing financial agility and control over every expense. Soldo frees finance with a uniquely proactive approach to managing decentralised spending. By combining a powerful spend management platform, user-friendly app, and versatile payment methods, Soldo automates expense admin to eliminates the inefficiency in managing business spending. By proactively managing decentralised spend, organisations empower employees to spend when and where it’s needed, keeping productivity high while avoiding month-end surprises.

8.1
  • Steep learning curve
  • Good for technologically proficient users
  • Basic receipt management
  • Great functionalities for larger businesses

What is an Expense Management Software?

Expense management software is a tool that helps businesses manage and track their expenses. It can perform a range of functions, including:

  • Capturing receipts and invoices for expense reporting
  • Corporate cards with range of controls to keep track of individual & team spending
  • Travel expenses including mileage tracking
  • Tracking employee expenses and reimbursements
  • Automating the approval process for expense reports
  • Integrating with other business processes, such as accounting and payment processing
  • Providing real-time visibility into expense metrics, allowing businesses to make informed decisions
  • Ensuring compliance with corporate policies and regulatory requirements

Expense management software is particularly useful for businesses of all sizes, from small startups to large enterprises, that need to manage their expenses efficiently. By automating many of the manual tasks involved in expense management, businesses can save time and reduce errors, ultimately improving their financial performance. The software’s real-time data updates and powerful analytics also provide businesses with the insights they need to make informed financial decisions.

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Editor’s Top 3

Editor's Top Pick
Take charge of your company spend. Less paperwork, but more control over spend, faster month-end, and more accurate reporting.
Visit Moss
Equals Money can streamline your expense management by providing a user-friendly platform that allows you to easily track and categorize your spending
Visit Equals Money
Take control of your organisation’s finances with Capture Expense, the ultimate expense management software.
Visit Capture Expense

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