The Best Expense Management Software

Compare top solutions to automate expenses, save time, and cut costs with the right software for your business.

Julian, Author
Last updated: September, 2025
Most Popular
9.3
  • Unified employee data creates smarter expense policies than standalone tools
  • Automate expense policies using 500+ app integrations
  • Automatically sync reimbursements with payroll for instant payments
  • Stop out-of-policy spend before it happens with smart controls
Visit Rippling Free demo + personalized quote

Rippling’s expense management software is an all-in-one platform designed to simplify the process of managing expenses for businesses of all sizes. The software is known for its user-friendly interface and customizable features, making it an ideal choice for businesses looking to streamline their expense management processes.

One of the key strengths of Rippling is its flexibility, with customizable workflows and automated approval processes. The software allows businesses to create and manage expense reports quickly and easily, with options for categorizing expenses and setting spending limits.

Rippling also integrates seamlessly with other financial systems, such as accounting software and payroll tools, to provide a comprehensive financial management solution.

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9.4
  • Built for established US businesses with substantial monthly expenses
  • Automatically prevents overspending before it happens, not after
  • Smart receipt matching eliminates manual expense entry completely
Visit Ramp Apply today – unlock exclusive partner benefits

Ramp’s expense management software is designed to free your team from manual busywork. Card swipe, expense done—our system automatically collects receipts, writes memos, and submits the expense as soon as you spend, so you never have to think about it again.

Submit expenses on the go via SMS, mobile app, or integrations with Gmail, Lyft, and more. Ramp handles the rest by routing transactions to the right limits, generating receipts, and saving recurring memos. With Ramp’s AI-powered assistance, compliance happens automatically—the system checks every transaction for you and flags non-compliant expenses so you don’t waste time reviewing every line.

Join 30,000+ businesses already simplifying their finances with Ramp’s automated expense management solution.

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9.3
  • Flexible physical and virtual cards for any spend scenario
  • 50+ accounting and ERP integrations included at no extra cost
  • Built-in spend management, AI receipt matching, and top-tier support
  • Automatically sync reimbursements with payroll for instant payments
Visit PEX Get $1,000 back when you spend $20K*

PEX helps finance teams streamline spend from swipe to sync without manual entry. The platform offers physical and virtual charge, prepaid, and disburse card options, combined with 50+ accounting and ERP integrations included at no extra cost. Every transaction is coded, approved, and synced to systems automatically, giving real-time visibility into budgets, enforcing policies before overspend happens, and eliminating the end-of-month scramble with automated reconciliation.

*Plus, get $1,000 back when you spend $20K. (See terms)

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9.2
   
  • Autoscan receipts and automate expense categorization effortlessly
  • Save 90% of time on expense reporting and approvals
  • Travel and expense management built for businesses of all sizes
  • Trusted by 120M+ users across 150+ countries globally
Visit Zoho Free 14-day trial + personalized demo

Zoho Expense helps tens of thousands of businesses in over 150 countries streamline corporate travel, automate expense reporting, gain complete control over spending, and get crucial financial insights to stay two steps ahead.

Experience the convenience of simplified travel booking, faster expense reporting, and effective cost control. With Zoho Expense, take the first step to revolutionize the way you manage travel and expense.

 

 

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8.9
  • Expenses on the go
  • Real-time visibility
  • Simple submissions
Visit Airwallex Sign up for free online

Airwallex’s expense management tool is highly regarded for its comprehensive and efficient approach to financial management, making it an excellent choice for businesses of all sizes. With an easy-to-use interface, Airwallex allows businesses to streamline their expense tracking and reporting processes, ensuring better financial control and transparency.

One of Airwallex’s key advantages is its robust multi-currency support, which is particularly beneficial for businesses operating globally. The tool enables seamless expense tracking across different currencies, helping businesses manage international expenses without the hassle of conversion fees. Additionally, Airwallex provides advanced features like automated receipt capture, real-time expense reporting, and integration with popular accounting software, which simplifies the overall expense management workflow.

Airwallex also offers exceptional customer support and regular feature updates, ensuring that businesses always have access to the latest tools and assistance they need. With its blend of advanced functionality, user-friendly design, and strong support, Airwallex’s expense management tool stands out as a top-tier solution for businesses aiming to optimize their financial operations.

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8.6
  • 98% customer satisfaction rate
  • OCR integrations
  • 100% cash flow transparency
Visit Precoro Free Demo

Precoro’s expense management software is a powerful tool designed to simplify the process of managing expenses for businesses of all sizes. The software is known for its intuitive interface and customizable features, making it an ideal choice for businesses looking to streamline their expense management processes.

One of the key strengths of Precoro is its flexibility, with customizable workflows and automated approval processes. The software allows businesses to create and manage expense reports quickly and easily, with options for categorizing expenses and setting spending limits.

Precoro is also known for its user-friendly interface, which makes it easy to navigate and use. The software offers a range of features, including real-time tracking, budget control, and vendor management, all designed to help businesses manage their finances more efficiently.

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8.8
  • Expense Reporting
  • Approval Workflows
  • Mobile Receipt Capture
Visit Emburse Free Demo

Certify Expense simplifies expense management by replacing manual tasks with time-saving automation and greater spend control and visibility while providing great administrative and end-user support for free.

With Certify’s automated expense report creation, integrated spend request and card issuing workflow, embedded audit capabilities, and mobile receipt capture, expense reporting has never been so easy. Employees, managers, and accountants can create, submit, and approve expense reports, check the status of expense reports, and access reports on demand. Certify offers a broad range of integrations, seamless travel booking, on-demand support for all users, and much more.

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8.5
  • Complicated user platform
  • Automate your business expenses
  • Mobile app for iOS and Android

QuickBooks is primarily an accounting software platform with built-in expense management features for small to mid-sized businesses. It allows receipt scanning, expense categorization, and integration with bank accounts and credit cards to track spending. While useful for basic expense tracking, its expense management tools are less specialized compared to dedicated platforms, prioritizing accounting functions like invoicing and tax preparation.

9.1
  • Limited advanced reporting compared to competitors
  • Web-based platform for easy access
  • Simple receipt scanning via mobile app

Fyle is an AI-powered expense management platform designed to automate receipt tracking, expense reporting, and corporate card reconciliation for businesses. It integrates with tools like Gmail, Slack, and accounting software (e.g., QuickBooks, Sage Intacct) to streamline expense workflows. While effective for small to mid-sized businesses, its reporting capabilities may lack the depth offered by some competitors.

What is an Expense Management Software?

Expense management software is a tool that helps businesses & it’s employees manage and track their expenses. It can perform a range of functions, including:

  • Capturing receipts and invoices for expense reporting
  • Corporate cards with range of controls to keep track of individual & team spending
  • Travel expenses including mileage tracking
  • Tracking employee expenses and reimbursements
  • Automating approval processes for expense reports
  • Integrating with other business processes, such as accounting and payment processing
  • Providing real-time visibility into expense metrics, allowing businesses to make informed decisions
  • Ensuring compliance with corporate policies and regulatory requirements

Expense management software is particularly useful for businesses of all sizes, from small startups to large enterprises, that need to manage their expenses efficiently. By automating many of the manual tasks involved in expense management, businesses can save time and reduce errors, ultimately improving their financial performance. The software’s real-time data updates and powerful analytics also provide businesses with the insights they need to make informed financial decisions.

Frequently Asked Questions

What features should I prioritize when comparing expense management software?
Focus on these essential capabilities:
  1. Receipt scanning
  2. Automated categorization
  3. Integration capabilities
  4. Approval workflows
  5. Real-time reporting
  6. Policy enforcement
  7. Multi-currency support
  8. Reimbursement automation

How do I choose between different pricing models?
Consider solutions that offer flexible card options and comprehensive integrations at no extra cost. The best providers include extensive accounting and ERP integrations in their standard pricing rather than charging additional fees. Look for platforms that automatically sync reimbursements with payroll systems to streamline operations, and evaluate whether you need unified employee data management or can work with standalone tools.

How difficult is implementation?
Implementation difficulty varies significantly by vendor and your current setup. Look for solutions with simple onboarding processes, comprehensive training resources, and strong customer support channels. Implementing new software can be daunting, so you need an expense solution that offers great onboarding, from initial training to useful help articles to guide you through every aspect of the system. Most cloud-based solutions can be deployed within weeks rather than months.

What improvements can I expect from automation?
Expect significant time savings and cost reductions across your organization. Studies have shown that shifting from spreadsheets to automated solutions can reduce processing costs by up to 50%. You’ll also see faster reimbursements, improved policy compliance, and better financial visibility for strategic decision-making.

Which solutions work best for established businesses with higher spending?
Look for platforms that prevent overspending proactively rather than catching issues after the fact. The best solutions offer real-time spend controls, automated receipt matching to eliminate manual data entry, and smart policy enforcement that stops out-of-policy purchases before they happen. Choose providers that can handle substantial monthly expenses while offering seamless payroll integration for faster reimbursements.

Our Favorites

9.4
Ramp provides visibility and control over company spend and is designed to help teams close their books faster.
Apply today – unlock exclusive partner benefits
Visit Ramp
9.3
Rippling offers the fastest way to manage all spend in one unified platform including expenses, corporate cards, bills & payroll. Operate globally in 100+ countries in any currency and language!
Free demo + personalized quote
Visit Rippling
9.3
PEX delivers the smartest way to automate all expense management with physical and virtual cards, AI-powered workflows, and 50+ accounting integrations. Eliminate manual entry and control spend in real-time across any business scenario!
Get $1,000 back when you spend $20K*
Visit PEX

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