Compare 2025’s Best Project Management Software

Plan, organise and complete tasks faster with the best software on the market. Discover the ideal solution for your business below.

Julian, Author

Last updated: September, 2025

Most Popular

9.8

No. 1 remote-working software
Join over 100,000+ teams
Fastest new user set up
Excels in workflow automation

Visit Monday.com 14 Day Free Trial

Monday.com provides a flexible project management tool with plenty of customizable features, thanks to a drag-and-drop functionality, editable columns, and an infrastructure with multi-use rows.

monday.com takes a highly customizable approach to project management, enabling users to add as much or as little detail as they want, most of what you create on a monday board can be edited in a matter of clicks.

The simple, modern interface makes it easy to use for even the freshest of beginners, so you can get your whole team on board without too much trouble.

If you do need some help though, monday offers 24/7 phone and email support across all tiers.

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9.1

Everything app for work
Now with chat
Powered by AI

Visit ClickUp Pricing: From Free

Boost your productivity with ClickUp’s all-in-one suite used to manage people, projects, and everything in between.

ClickUp brings teams closer together with connected workflows, docs, real-time dashboards and more—helping everyone move faster, work smarter, and save time.

8.8

Schedule projects fast
Simple drag & drop functionality
Fast, flexible, simple

Visit Resource Guru Try it for free for 30 days

Resource Guru’s simple drag and drop functionality is easy to use, saving time on getting to grips with software so your team can be productive right away.

Scheduling is similarly quick and easy, perfect for high speed teams who want to scale.

Resource Guru strikes a good balance between simplicity and detail, making it a good bet for a variety of businesses, particularly small fast paced businesses looking to scale.

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7.3

Trusted by 20,000+ companies
Advanced reporting
Integrate with Slack, Hubspot, Zapier & more

Teamworks Project Management software presents a fluid user experience catering to simple task management and intricate project tracking. Its user-intuitive interface, including the ‘Table’ view for effortless project modifications, guarantees swift adaptation, even for complex objectives.

The software’s preconfigured charts and widgets offer valuable insights, facilitating the oversight of project progress, resource allocation, and team performance evaluation.

Beyond the essentials, Teamworks’ plans encompass task interdependencies, Gantt charts, customizable calendars, and a Document Editor that records edit histories, enhancing collaborative efforts. This establishes Teamworks as a comprehensive yet user-focused instrument for effective project management.

7.2

Run complex projects
Manage Resources
Orchestrate processes

Quickbase Project Management software is a versatile and user-friendly platform designed to streamline project workflows and enhance collaboration. With its intuitive drag-and-drop interface, teams can easily create custom applications tailored to their specific project needs without extensive coding knowledge.

Quickbase’s software offers robust features, including task tracking, resource management, and real-time reporting, empowering users to stay organized and efficient promoting seamless communication by centralizing project information, facilitating collaboration, and providing visibility into project progress. Its automation capabilities reduce manual tasks, saving time and boosting productivity.

Overall, a powerful tool for businesses seeking a flexible and agile project management solution.

6.9

Easy to start
Doesn't scale across projects
Limited features
No timelines like monday
Cards are limited to one board

Trello’s project management software attempts to serve as a solution for both basic task coordination and complex project management, but it falls short in several key areas. While it offers an interface that is simple to understand, such as the ‘Table’ view for adjusting projects, this simplicity can become a limitation for those seeking more advanced capabilities.

The software’s pre-made charts and widgets, while providing insights, often lack the depth needed for comprehensive project progress tracking, resource allocation, and team performance assessment. This can leave users wanting more detailed analytics.

Furthermore, Trello’s additional features like task interdependencies, Gantt charts, customizable calendars, and a Document Editor with edit history tracking seem promising, but their execution often feels lacking and not as robust as specialized project management tools.

Frequently Asked Questions

What essential capabilities should I focus on in project management software?

Focus on these essential capabilities:

Task management
Interactive calendars
Collaboration tools
Real-time progress reports
Resource allocation
Customisable workflows
Advanced analytics
Mobile access

How do I choose the right project management software for my business?

Start by identifying the specific challenges your team faces and what you need the software to accomplish. Consider your team size, budget, and how you currently work, then create a list of must-have features. Finally, take advantage of free trials and demos to see how a platform fits into your day-to-day workflow and whether it is easy for your team to use, as a high adoption rate is key to a successful investment.

How does project management software benefit a project management office (PMO)?

Modern project management software helps PMOs move beyond basic administrative tasks by providing powerful platforms for data-driven decision-making. Instead of relying on spreadsheets, a PMO can use these tools to create real-time dashboards and generate deep insights into projects, giving senior executives the information they need to succeed. The right software provides the tools necessary to perform their roles competently, enabling them to deliver more value to the wider organisation.

What are the biggest challenges of implementing project management software?

A major challenge is user resistance to new technology, especially if teams are comfortable with traditional methods. To overcome this, involve all key stakeholders—including hiring managers and IT—from the outset to ensure the system aligns with existing workflows. Make sure to provide comprehensive, role-specific training and a strong support system, as inadequate training is a leading cause of low user adoption.

Our Favorites

Editor's Top Pick

Bring teams together over one shared platform to break communication barriers, move projects forward, and align everyone involved.

14 Day Free Trial

Visit Monday.com

Boost your productivity with ClickUp’s all-in-one suite used to manage people, projects, and everything in between.

Pricing: From Free

Visit ClickUp

The fast, flexible way to manage resources and plan projects. Find who you need fast, get ahead of bottlenecks, and keep workloads under control. Smart scheduling and powerful reports help keep projects on track and under budget.

Try it for free for 30 days

Visit Resource Guru

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