Choosing the Right GPS Tracking System: My Personal Guide to Optimizing Fleet Operations

As someone who manages a fleet, I’ve learned that efficiency is the key to staying ahead in this competitive business world. Integrating GPS fleet tracking into my operations has been a game-changer, offering significant cost-saving benefits that improve nearly every aspect of fleet management. Here’s how I personally approach choosing the right GPS tracking system and how it’s helped me improve my bottom line.

Julian, Author

Last updated: January, 2025

What to Look for When Selecting a Fleet GPS Tracking System for Your Business?

Picking the best GPS tracking system for my fleet has been one of the most important decisions I’ve made, and getting it right has optimized my operations while maximizing the return on investment. Here’s what has worked best for me:

Comprehensive Features: In my experience, it’s essential to pick a system that offers more than just basic location tracking. I’ve found features like route optimization, driver behavior monitoring, and fuel tracking to be incredibly useful. The system I use also includes geofencing and customizable alerts, which help me keep track of drivers when they stray from routes or enter restricted areas. Having maintenance scheduling built in has been a great way to stay on top of vehicle health, minimizing downtime.

Scalability: When I first started using GPS tracking, my fleet was small, but as my business grew, so did my needs. I recommend going with a system that can easily scale up as your fleet expands. Look for one that lets you add more vehicles and access advanced features without having to go through costly or complicated upgrades. This foresight saved me a lot of headaches when my fleet doubled in size.

Real-Time Data and Insights: Having access to real-time information about my vehicles and drivers has been a game-changer. I strongly suggest opting for a system that gives you immediate access to vehicle locations, driver performance, and route efficiency. With this data, I’ve been able to make faster decisions, reroute vehicles when needed, and even coach drivers on safer and more efficient driving practices. It’s led to better customer service and lower fuel costs for me.

Integration Capabilities: Make sure your GPS tracking system integrates with the tools you’re already using. In my case, it was important that the system worked with our dispatch and payroll software, as well as our maintenance management tools. I can’t stress enough how much easier it’s made managing everything in one place, reducing manual work, and avoiding errors. If your systems can’t talk to each other, you’ll miss out on efficiency gains.

Customer Support: From my experience, customer support can make or break your relationship with the provider. I recommend choosing a company that offers 24/7 customer service. It’s also been helpful to have access to knowledgeable representatives and proper training on how to use the system. There were times early on when I needed quick help, and having reliable support made sure I wasn’t left stranded when an issue came up.

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Looking to compare GPS Fleet Tracking Solutions?

Select the right GPS tracking system that not only meets your current needs but also supports your business’s growth and operational efficiency in the long term. I highly recommend a demo to understand which system is the right fit for you. This is an investment in your business, so you want to make sure you choose a system that can grow with you and provide long-term value. Here are a couple of top suppliers worth considering:

Providers

Features

Rating

Further info

Excellent driver & vehicle management features
No installation fees
30-second data refresh
Automated route optimizations

8.7

Visit Verizon Free Demo

Verizon Connect is known for its ease of use, which makes staying on top of your fleet an easy feat. Its live tracking dashboard is easy to understand at a glance – colour-coding vehicles according to whether they’re moving, stopping, or idle.

You can also create bespoke dashboards filled with reports replete with insights that can help guide crucial business decisions. We also think Verizon is great because of its range of driver and vehicle management features

With access to customised locations, geofencing, driving style data, and idling alerts, you have all the necessary tools to adapt your operation in real-time which ensures that you’re being efficient and meet your lead time on contracts.

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Suitable for businesses with 10+ vehicles
Automatic route optimization
Alerts on engine idling
24/7 customer support

8.9

Visit Samsara For 10+ Vehicles

Samsara might still be in it’s infancy, however has taken all the right strides to becoming a major player in the industry and outranking it’s competitors.

Samsara provides you with complete control over your large fleet through various intelligent tracking devices, safety cameras, and industry-leading reporting features, but our favourite aspects are it’s quick, live map refresh times & range of vehicle management features.

Driver management is what really sets Samsara apart from it’s competitors. With their driver messaging system, once you’re alerted about your employee’s erratic driving you can communicate directly in real-time, ensuring the safety of your fleet.

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Easy-to-use software
24/7 customer service
AI dual-facing dashcam

9.7

Visit Azuga Free Demo

Azuga’s fleet management software offers real-time GPS tracking for route optimization and improved fuel efficiency, alongside driver behavior monitoring for enhanced safety. It streamlines maintenance scheduling and alerts to minimize downtime and reduce repair costs, ultimately extending the lifespan of fleet vehicles.

With robust reporting and analytics tools, businesses can make data-driven decisions to increase profitability and operational efficiency. Azuga’s comprehensive solution empowers companies to achieve higher levels of productivity, safety, and customer satisfaction in their fleet operations.

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25% reduction in costs
Award winning 24/7 support
Full fleet visibility
50% fewer hours
72% increase in exon.

9.3

Visit Motive Free product tour

Motive’s Vehicle Tracking System stands out among its competitors with its advanced reporting features that empower you to make informed business decisions. With just a few simple search phrases, such as “show me fuel consumption by x vehicle for the past 7 days,” Motive’s system generates comprehensive reports and charts instantly.

Additionally, the system offers driver management features like messaging, history, and behavior management, along with functionalities for driver performance analysis, crash reporting, and idling data. By leveraging these features, Motive’s Vehicle Tracking System allows you to improve efficiency, enhance safety, and optimize fleet operations.

By leveraging the features offered by Motive’s Vehicle Tracking System, you gain a competitive advantage in fleet management.

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Customization of locations
Real time dashboard
Points & leaderboard system

8.5

With a low starting price, RAM tracking has short contract lengths so, if your fleet doesn’t want to commit lots of money just yet, you’ll have that very welcome breathing space to make up your mind.

Aside from the price RAM Tracking gives you access to user-friendly fleet summary reports, 60-second update of data (or every 1,000 metres or every 90 degree turn), traffic alerts, and it allows you to customise your locations. All of this helps streamline your vehicle tracking and remove any noise that might put metaphorical speed bumps along your way.

RAM could work very well for customer-facing fleets of cars… as long as you’re not looking for swathes of in-depth data reporting. In fact, we’d say that RAM’s lack of really sophisticated reporting is its key drawback.

Live tracking
Daily logs for driving history
CO2 emission reporting

7.3

The one thing that is on every fleet manager’s mind in this economy is fuel prices. Quartix comes equipped with fuel management features that will help you take some of that stress off your shoulders and avoid gas wastage.

Quartix gives you CO2 emission reports to estimate the emissions of all your vehicle. It is also integrable with Fleetcheck, allowing you to access data obtained from fuel cards. This gives an extra level of depth to fully understand how you’re using your fuel, and which areas of your fleet you can target to help cut back on spending.

Thanks to its low price range, short contracts, and strong tracking functions, Quartix is great for small, field service companies.

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Choosing the Right GPS Tracking System: My Personal Guide to Optimizing Fleet Operations

What to Look for When Selecting a Fleet GPS Tracking System for Your Business?

Looking to compare GPS Fleet Tracking Solutions?

Who are we?

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